Work with us: Finance and Administrative Assistant

Last updated: Nov 8, 2019  |  69 จำนวนผู้เข้าชม  |  ตำแหน่งว่าง

ActionAid is an international organization, working with over 25 million people in more than 40 countries for a world free from poverty and injustice. ActionAid Thailand (AAT) is part of the ActionAid International Federation and has been working with people and communities in Thailand for a decade addressing issues related to poverty, human rights, education, and women’s and youth’s empowerment.

 

Salary range: THB 23,279-27,381 per month (this will be depending on candidate’s experiences and background)

Location: Bangkok, Thailand (travels on project fields required)

Responsibilities:

Finance and Administrative Assistant supports EU Education Project Manager for administrative and financial functions. S/he will work closely with program team and country implementing partners on coordination of program activities on finance and operations related matters. S/he is responsible to provide effectively financial and administrative services that enhance the work efficiency of the project, in accordance with AAT standard policies and procedures. S/he delivers administrative and financial services with accuracy, timeliness, and with cost efficiency, with possibility to travel to field project areas.

 


Administrative and Logistics

  • Coordinate for logistics of meetings, events, and workshops (travel arrangements, venue, materials, minutes) – ensure that these arrangements are timely and cost effective.
  • Mange disbursement for meeting and workshops, including filing of supporting documents for expenses and claims.
  • Provide administrative and logistical support to project staffs and/or participants during meetings and events, including procurement.


 
Finance

  • Prepare monthly/quarterly/yearly financial report to donors.
  • Revise budget & helping Finance Manager for yearly budget (EU).
  • Review partner financial report & follow-up the supporting documents.
  • Ensure the financial control of EU Education Project’s activities through ensuring implementation of AAT financial policy and procedures.
  • Work with Finance Department to ensure the related reports are met, including accurate and timely monthly accounts forecasts and budgets.
  • Manage cash advance and ensure that cash is not misused.
  • Carefully check financial and payment documents before submitting to Finance Department.

     
Partnership Management
  • Train project’s partners on related financial policies and procedures.
  • Verify invoices and receipts against partner’s liquidation & Reconcile advance to partners balances.
  • Visit partners in the field to verify support their budget tracking and provide onsite coaching as needed.


 

Monitoring & evaluation and reporting

  • Monitor the activities and the uses of budget according to finance policies of AAT and donors.
  • Keep track on the expenditures and budget management for the efficient of project implementation.
  • Prepare finance report and assist program team and partners on reporting.

 

 

Audit and risk management

  • Support the project audit and assist management to response of audit queries.
  • Report any risk in own area of work that do not comply with organization policy and procedures.
     

 

Qualifications & Experience

  • Bachelor’s degree in Finance, Account, Business Administration, and other related fields, or equivalent proof of 3-year experience the field.
  • At least 1-year experience in Administrative and Finance.
  • Demonstrated an understanding of administrative operation standards to resolve the issues through day to day work.
  • Experience of Administrative principles and their application to respond to and resolve a range of complex administrative queries.
  • Experience in analyzing financial reports and plans is an advantage.
  • Experience in implementing and monitor finance and administration policy, systems and procedures.
  • Proficient in advanced MS Office skills in Excel is required.
  • Knowledge of financial database is an advantage.
  • Knowledge of human rights and/or education is desirable.
  • Proven communication and influences skills.
  • Financial management, reporting, and analysis.
  • Good analytical and risk management skills.
  • Good time management.
  • Good knowledge of English and Thai languages, able to communicate.
  • Work independently with minimum supervision and to stay on task.
  • Work under pressure and tight deadlines.
  • Able to travel occasionally.
  • A committed, mature and decisive self-starter with high level of integrity, friendly and detail focused.
  • Have a will to learn and service mind oriented.
  • Thai nationality

     
How to apply:

Interested candidates are invited to submit their Resumes with two referees, including a cover letter indicating the dates of availability and salary expectation to email: jobs.thailand@actionaid.org by 2 December 2019.

Only shortlisted candidates will be contacted.

Powered by MakeWebEasy.com